Weekly Hours: 38
We are looking for an Administrator to join our Marketing team in Sydney for 12 months and be responsible for Advertising budget coordination, marketing operations support and administrative work. We need a colleague who is resourceful, creative and solution oriented in ambiguous situations.
• You have an eye for details, able to follow complex processes.
• Your spreadsheet skills allow you to complete all daily duties, and you are able to learn new programs quickly.
• You are a strong communicator and cut through ambiguity.
• Experience using SAP and FileMakerPro is a plus.
• You are a do-er and self starter who works well in a fast-paced, dynamic, team environments.
• You are highly responsive and adaptable.
• You have excellent time management skills and can prioritise.
Using excellent organisation, communication and computer skills you will handle budget coordination for ANZ Advertising, administrative tasks and marketing operations support. You will multitask in a vibrant atmosphere where there are often impromptu requests. You will exercise tact, discretion and efficiency. You will initiate Purchase Orders (POs), processes invoices, maintain the budget database and generate reports. You will support the Marcom lead and the larger marketing organisation. You will be an amazing addition to the team and be the driving force for creating a community feel on the floor. This is a key role. You will process accurate information quickly, and be ready to organise data as needed. Specifically this includes:
You will provide day-to-day administrative support for Apple Sydney marketing, Corporate Communications and Product Marketing teams, including: – Assisting with the planning and coordination of quarterly team outings. – Ordering and managing team’s equipment. – Making travel arrangements through Apple Travel for Journalists and influencers / booking briefing hotels. – Supporting the team with issues resolution. – Raising purchase orders for all teams. – Paying and tracking invoices. – Assisting with badging and security when needed including meeting room set up for special projects or initiatives.
Lead all aspects of the Sydney Advertising budget in accordance with process and procedures set out by WW Marketing Finance team. This will include to: – Generate purchase orders, process invoices, track timely payment of vendor invoices and expense recognition. – Document, file and maintain accurate and organised records retention. – Work with functional partners through budget forecasting and tracking process to ensure forecasts are accurate and targets are met. – Provide regular updates on status of spending and flag underage’s and overages as appropriate. – Provide accurate forecast updates and actuals reporting to worldwide team. – Conduct budget analysis to help guide the forecast/needs for quarterly planning. – Support Financial Analyst in quarterly financial close, reconcile against budget and provide appropriate backup for accruals/audits. – Make sure all finance policies and processes are respected and ensure high attention to detail in completing the work.